STUDENT ASSOCIATION AND SOCIETIES:
The College Union Constitution of the College Union was presented and passed in the General Body Meeting.
There shall be a Student’s Union in the college. The union shall be called the Pipli College Students Union and it shall be the sole tribute of the students opinionon all legitimate matters inside the college. The objective of the union is primarily cultural. It aims at stinulating the interests of the students in intellectual and academic activities by holding debates, discussion, symposia and seminars by inviting eminent persons to address the members of the union and by undertaking such other activities as are proposed by the union and approved by the Principal.
2. Membership :
(a) Every student of the Degree Course of the college is a member of the union and is eligible for election to any of the office.
(b) Any student whose name is struck off the rolls of the college, shall cease to be member of the union.
(c) The meeting of the union shall be open to all the members of the teaching staff of the college, who if they so desire may take part in the proceedings of the meeting without the right to vote.
3. Executive Committee :
There shall be an Executive Committee of the union consisting of the following:
(a) The President
(b) The Vice-President
(c) The Secretary
(d) The Assistant Secretary
(e) 3 representatives to be elected, one from each of the Degree Classes.
(f) When no student representative from girls is in the Executive Committee by the normal election, the Principal may take steps to nominate one representative from among the girl students of Degree class.
4. Functions of the executive committee
The functions of the executive committee shall be
(a) To draw up the programme of activities of the Union for the session.
(b) To prepare the Bubget of the Union for the session keeping in view the collection made for the union.
(c) To incur expenditure according to the budget approved and expenditure incurred.
(d) To undertake such other activities as are consistant with the objectives of the union in accordance with the provision of the constitution as approved by the Principal.
5. Meetings :
(a) Ordinary Meeting:
An ordinary meeting of the Executive Committee will be convened by the Secretary in consultation with the Principal, the Advisor and the President. Notice of such a meeting with date, time, place and agenda shall be given to members at least 24 hours prior to the meeting. There shall be at least one ordinary meeting at the beginning of every academic session.
(b) Extra Ordinary Meeting :
An extra ordinary meeting to the Executive Committee can be convened as follows :
(i) At the discretion of the Principal.
(ii) On the request of the President to the Principal.
(iii) On written requisition addressed to the Principal and signed by not less than one hundred members of theUnion when this is considered necessary by the Principal.
(iv) The Principal or his nominee shall preside over any extra ordinary meeting.
(v) It will approve the expenditure of the College Union for the previous year after the annual elections are over.
(c) Procedure of the Meeting:
(i) An ordinary meeting of the Executive Committee shall be presided over by the President or in his absence by the Vice-President or in the absence of both by any member of the Committee elected at the meeting, such election being conducted by the Advisor.
(ii) No meeting of the executive committee can be conducted without the advisor.
(iii) One third of the member of the Executive Committee shall constitute the quorum.
(iv) The minutes of the meeting shall be maintained by the Secretary & a copy thereof shall be communicated to the Principal through the advisor within two days of the meeting.
(v) At the commencement of each ordinary meeting the secretary shall read out the minutes of the last ordinary meeting. The minutes thus confirmed shall be countersigned by the Principal.
(vi) Every speech shall be relevant to the agenda of the meeting. No personal reflection shall be made in course of the proceedings of the meeting.
(vii) No member other than the mover of the motion shall speak more than once in the course of the debate. At the conclusion of the debate the mover may at his option reply to the debate.
(viii) The President and/or the Vice-President may, if he sodesires take part in the deliberation of the meeting. In such a case the advisor shall take the chair.
(ix) Parliamentary procedure may be followed in the meeting.
(x) Votes on debate : All questions in the debate shall be determined by a majority of votes of the members present if the votes are equally divided the President shall decide the question by a lot.
(xi) Points of orders : The adviser, his deputy or any member may call the President’s attention to point of order even while a member is speaking but no speech shall be made on such point of order.
6. The Principal :
The Principal shall be ex-officio head of the union and everything done or proposed to be done by the union shall be subject to his approval.